Find where AI pays off in your business. Then we build it.
BePicked is an AI consultancy for small and mid-sized businesses: automations, AI agents, CRMs and custom tools, and making sure AI assistants recommend you.
A customer asks for a quote. Here’s what happens next.
1The customer writes
New customer · via your website · 9:41
Quote for monthly maintenance
Hi, we’d like a quote for monthly maintenance at our two locations. Could you send it this week?
2The AI agent does the first steps
- ✓Asked for the missing details: locations, start date and budget
- ✓Saved the customer and the request in your CRM
- ✓Prepared a reply using your price list
- ✓Let your sales team know
AIAI agent
3Your team reviews and sends
Draft reply, ready for review
Hi! Thanks for getting in touch. For two locations with a monthly visit, here’s our proposal…
Nothing goes out without your OK.
- Clinics
- Law firms
- Real estate
- Professional services
- Hospitality
- Home services
For businesses in any industry
The problem
Most businesses have tried AI. Few can say what it changed.
Usually a few people use ChatGPT on their own, there are subscriptions nobody opens, and no one can say whether any of it saves an hour. What’s missing isn’t another tool. It’s a plan based on how your business really works, and someone to build it with you.
Scattered tools
Subscriptions nobody set up properly or uses every day.
Tests that stay tests
Demos that looked great and never made it into daily work.
Nothing measured
Without a starting point, there’s no way to know what improved.
That’s where we come in: a clear plan, built with you and measured.
A consultancy, not a software vendor. We look at how your business really runs, recommend the few changes worth making and build them with you, at a fixed price and with a person in control of what matters.
FIG 0.1
Get found
Make sure customers, and the AI assistants they ask, find you and choose you.
FIG 0.2
Work faster
Hand repetitive work to automations and assistants, with a person reviewing what matters.
FIG 0.3
Stay organized
Every lead, customer and task in one place your team actually uses.
Use cases
What this looks like in your industry
Four examples per industry, one for each kind of help. Every business is different, so we always start by looking at yours.
Recommended when patients ask AI
Your treatments, team and reviews are clear enough for ChatGPT or Gemini to suggest you when someone asks for a clinic nearby.
Bookings around the clock
Patients book, move or cancel appointments by chat or WhatsApp, synced with your calendar.
Fewer no-shows
Reminders and confirmations go out on their own, and freed-up slots are offered to the waiting list.
Estimates that don’t go cold
Every patient’s status, from first enquiry to treatment, in one place, with a follow-up when an estimate gets no reply.
Your industry isn’t here? The same ideas work for any business that wins customers through enquiries and quotes. Take the free AI test →
AI search visibility (GEO)
We check whether ChatGPT, Gemini, Perplexity and other AI assistants recommend your business when customers ask, who they name instead, and give you a clear plan to show up more often.
Learn moreAI visibility report
12 questions · 6 AI assistants · English and Spanish
| Question your customers ask | ChatGPT | Gemini | Perplexity | |
|---|---|---|---|---|
| Best [service] company near me | ✓ | ✓ | – | Competitor A |
| Who should I hire for [service] in [city]? | – | – | – | Competitor A, B |
| Is [your business] reliable? | ✓ | – | ✓ | — |
| [Service] with Spanish-speaking staff | – | – | ✓ | Competitor C |
Process automation
We connect the tools you already use so requests, quotes, follow-ups and reports happen on their own, with a person in control of what matters.
Learn more- New email
- AIRead and sort
- Update CRM
- AIDraft reply
- Notify team
- Quote requestCompleted4 s
- Support questionCompleted3 s
- Invoice copyWaiting for a person—
AI agents and assistants
AI agents for your website, inbox and sales team: they answer customers from your approved information, qualify new leads, send follow-up emails and hand over to the right person.
Learn moreHi! Do you have anything this Saturday for a cleaning?
- AIAI agent
Hi Laura! We have Saturday at 10:00 or 11:30. Is this your first visit with us?
Yes, first time. How much is it?
- AIAI agent
The team confirms prices for new patients before the visit, and they’ll message you today. Shall I book 10:00 for you?
Perfect, see you Saturday!
- Appointment booked · Sat 10:00 · Added to calendar
Want to see one in action?
CRM implementation
We choose, set up or clean your CRM so every lead and customer is in one place, with clear pipelines, follow-ups and reports.
Learn moreNew2
Website enquiry
Reply today
Phone call
Missing email
Qualified2
Referral
Call booked
Website enquiry
Needs quote
Quote sent1
Email enquiry
Follow up Fri
Won1
Repeat customer
Invoice sent
Custom apps and tools
Custom apps and tools for your team and your customers: web and mobile apps, client portals, quote calculators, internal assistants and dashboards.
Learn moreQuote calculator
Service
Kitchen renovation
Area
190 sq ft
Finish
Premium
Deadline
6 weeks
Estimate
$24,600
Draft proposal ready to review
We work with the tools you already use
- Google Workspace
- Microsoft 365
- WhatsApp Business
- HubSpot
- Zoho CRM
- Pipedrive
- n8n
- Make
- Zapier
- Airtable
- Notion
- Slack
- Shopify
- WordPress
- Claude
- OpenAI
The audit
What we look at before recommending anything
We start with how your business performs today, so every recommendation has a starting point and a way to measure it.
Customers and sales01
- Time to reply to a new enquiry
- Enquiries lost or never followed up
- Enquiries that become customers
- Reviews and reputation
Operations02
- Hours spent on repetitive tasks
- Time to prepare a quote or proposal
- Errors and rework
- Spreadsheets and tools in use
Visibility03
- How you show up on Google
- What ChatGPT, Gemini and others say about you
- How clear your website is
- Business listings and directories
Tools and data04
- How your tools connect
- Where customer data lives
- Who owns each process
- What always needs a person’s approval
Process
How we work
- 01
Tell us about your business
Fill in the short form. We read it carefully and reply within one business day.
You get: A reply within one business day, with questions if we need more detail.
- 02
Audit
We review your website, how customers and AI assistants find you, and how requests reach your team.
You get: A short report on your website, your AI visibility and where your team loses time.
- 03
Plan and fixed price
A short written plan with what to do first, and a fixed price. No commitment.
You get: A written plan with priorities and a fixed price.
- 04
Build and measure
We build in small steps, measure the result and adjust.
You get: Working tools, documentation and training for your team.
Free · 5 minutes
How ready is your business for AI?
12 questions about how you find customers, sell, work and use AI today. You get a score by area and the first three things we’d look at.
Working with us
A consultant on your side, not a software vendor
- We listen first
- We start with your business, not our slides. If AI isn’t the answer, we’ll tell you.
- A fixed price
- After the audit you get a written plan and a fixed price before any work starts.
- You own it
- Accounts, data, automations and documentation are yours. No lock-in.
- No empty promises
- Nobody controls what an AI says, so we never promise rankings. We measure and report honestly.
What is GEO?
GEO (generative engine optimization) is the work of making sure AI assistants like ChatGPT, Gemini, Perplexity, Claude, Grok or Meta’s Muse know your business and recommend it when customers ask. It’s related to SEO, but the goal is to be named in the answer, not just to rank as a link.
What kind of businesses do you work with?
Small and mid-sized businesses in any industry, especially those that get customers through enquiries and quotes: clinics, law firms, real estate, professional services, home services, logistics and more.
How do we get started?
Tell us about your business through the contact form. We reply within one business day and tell you honestly where AI could help and where it wouldn’t. No commitment.
Will AI replace my team?
In small and mid-sized businesses, AI usually takes over tasks, not jobs: copying data, chasing follow-ups, first replies. Your team gets that time back for customers, and we plan training from day one.
Do we need our data organized before we start?
No. Many useful projects, like answering enquiries, drafting quotes or following up leads, need very little data. Part of the audit is telling you which data problems are worth fixing and which can wait.
Tell us about your business
Leave your details and what you’d like to improve. We’ll reply within one business day.
hello@trybepicked.com